If you have decided to go into the document. Good for you. institutions and Government agencies recognize that is made to convert digital pictures files and save them in the organized system has several advantages, including:
Reduce operating costs by simplifying rapid labour records retrievalIncreasing and efficiencyEliminating productivity and off-site storage paper documentsprotecting against possible disputes because documents always comply with the regulatory
Sounds great, right?This is not fast.When she went to 7 errors.
(1) the choice of paper solutions too tôt.Erreur execution when the owner of the company buys scan a document or a solution to the management of the system without a clear idea of the real reason is to get rid of the papier.PLN, software is not, and the problem is not addressed correctement.avant you decide on the solution, it is important to understand its functions, the advantages for your company, with its weaknesses or inconvenience.
We buy software available and easy installation, the answer is, the software is the only tool is the definition and implementation of the process, the system drive.
Proposal: to define and carry out assessments to sit on the overall requirements (why) who, what, where, when and how to go from paper.
2. In its decision, not including the b.c personnel management ' is a biggie.non only workers who execute addressed to the Agency should be involved in the planning process, but the control should be évitée.Explique time and the benefits of saving money for both sides go very far to ensure that your project is approved.
Proposal: pre-selection several solutions for paper and allow employees to sit on the last event before buy. It is useful to create in the case of the entire process and the people who use the software most the opportunity to resolve before the deploy.
(3) the process of mapping a new book and electronic documents: several times, plans on paper, which is located in the Office or store, however, should not forget that process on the new paper documents and electronic that Office after the document management system.
Proposal: the rise of the program of the overall structure and program settings are defined, fixed and tested.
4. the deployment of the solution at the same time you try to go to all the services addressed or placed at the same time can be very problematic.most companies find they can get more experience and knowledge, because the program to first install and use.
Proposal: Start small.find beta Department or group and start with them addressed to your quête.tirer party experience to clarify and best practices training pay dividends.the experience gained in the implementation of a Department often later during implementation in other departments.
5. with an incorrect document imaging scanner: most of the applications, the speed of the scanner is too important to the overall efficiency, but is only one of the things that you should consider when you select a document scanner.Document size and weight should also be underlined .Expert-Council of care or to speak with a representative of the parser before buying.
Proposal: it parses all the old files? only for new forms? take account of the amount of work that you are trying to achieve and ensure that the scanner is not only the correct speed options, but also that manages the daily volume and extension of the image, project, technology.
6 analysis all: If you have the file room, several fora file or file storage is the worst on the Web, captures all these documents can be écrasant.vous haven't check everything, although que.à leave documents, which are most frequently and it.
Proposal: to start scanning, browse files and delete duplicate, clamps and documents.que will save time when you when you decide to start a scan.
7 wait against company until you can find out how to protect and preserve your paper documents: the introduction of a records management system may occur during the nuit.les companies recognize now must be proactive, not only for legal requirements, but the response and their customers, partners and employés.En addition, responsible, proactive addressed agenda is contributing to increase the efficiency and productivity, including both financial and legal issues.
Proposal: Stop reading and start exploring! scan a document or a solution that creates a sense for your business management system and begin working on your addressed at the .c ' is an important task, but each easier, please do not hesitate.
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